Personal Assistant
June 10 Avenue Brugmann 81, 1190 Forest, Belgium
Department
BTMI - Europe Office
Summary
The Personal Assistant will be responsible for providing comprehensive administrative support to our Europe Office.
Responsibilities
SUMMARY OF KEY RESPONSIBILITIES
- Manage and organize office activities and communications.
- Coordinate and schedule meetings, appointments, and travel arrangements.
- Document meeting minutes and notes accurately and comprehensively.
- Prepare and edit correspondence, reports, and presentations.
- Maintain accurate and organized filing systems.
- Manage incoming calls, emails, and inquiries with professionalism and efficiency.
- Assist in the preparation of financial and operational reports.
- Entering requisitions into the company’s accounting system.
- Maintaining and updating databases, client lists and contact information.
- Assist with travel arrangements to include booking flights, accommodation, transportation and insurance.
- Assist with the planning and organization of Marketing events such as conferences, workshops, meetings, and familiarization trips
Qualifications
SUMMARY OF KEY REQUIREMENTS
- A Diploma or Associate Degree in Business Administration or Marketing.
- At least 3 years’ proven experience in a similar role. Experience working in the tourism or travel industry would be an asset.
- Proficient oral and written communication skills.
- Meticulous attention to detail and accuracy.
- Collaborative and a team player.
- Excellent planning, prioritizing and time management skills.
- Proactive, shows initiative and able to exercise independent judgment.
- Problem-solving abilities.
- Commitment to the highest level of customer satisfaction
- Maintains a professional, diplomatic, and tactful disposition.
- The ability to work under pressure and adapt to a rapidly changing environment.
- Accepts accountability and responsibility.
- Written and oral proficiency in English. Working knowledge of another language would be advantageous.
- Handles confidential information with the utmost discretion.
- Proficient in the use of MS Office suite of applications.
Offer
- Medical Plan Benefits
Additional information
Suitably qualified and experienced professionals who have a solid background in the respective field with a proven track record in delivering exceptional value should forward their applications with resumes to [email protected]. Only suitable applications will be acknowledged.
Employment typeStandard job
Email to apply
[email protected] apply to this job
Barbados Tourism Marketing Inc.
Website
https://corporate.visitbarbados.org/Phone
+32 273 71 179Contact name
Sophia LythcottContact position
Director of Human ResourcesImprint
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